Human Resources Coordinator

Reference Number: 20240521.01

Job Summary.

The Human Resources Coordinator facilitates and provides development support to human resource processes, program and policy and ensures all legislative requirements are followed. This role also maintains and advances functionality of the organization’s Human Resource Information System and provides development support, administration and monitoring of the Occupational Health and Safety program and Workers Compensation.  This position reports to the Senior Manager of HR and has no direct reports.

Responsibilities.

General Duties.

  • Monitor the HR email inbox, respond to inquiries and sort and file as needed.
  • Monitor and ensure accuracy and compliance of HR documentation.
  • Draft HR paperwork as needed, including various letters, applications, and communications.
  • Provide input on Human Resource documentation and records management.
  • Track and produce reports and summaries of HR activity as necessary for various levels of management.
  • Identify gaps in HR policy and procedures and assist HR team in creating, documenting, and rolling out HR policies and processes.
  • Maintain a human resources information system (HRIS) by tracking and reporting on employee data and performing audits of the HRIS data.
  • Recommend actions to improve and optimize the HRIS system and HR processes; keep up to date on new system enhancements, troubleshoot issues and coach others.
  • Respond to questions and inquiries from all levels of employees regarding HR programs and processes.
  • Respond to and collaborate with other departments and with locations to resolve questions and concerns.
  • Communicate to the applicable audience changes to or new processes, guidelines, legislations, and information.
  • Periodically review and remain familiar with provincial legislation, regulations and guidelines regarding employer responsibilities in the areas of employment standards, Immigration Refugees and Citizenship Canada (IRCC), Saskatchewan Immigration and Nominee Program (SINP), Workers Compensation (WCB), Occupational Health and Safety (OH&S) and any other subject matter with legal requirements of employers.
  • Enforce standards and maintain employer support for Saskatchewan Immigration and Nominee Program (SINP) and the Immigration Refugees and Citizenship Canada (IRCC).
  • Oversee requests from external agencies, including governing bodies, statistical inquiries and vendors that could potentially serve the organization (e.g., Stats Canada mandatory surveys).
  • Facilitate and conduct the exit interview process.
  • Provide ideas to address HR concerns and implement solutions.
  • Provide input into developing the annual HR operational plan and initiatives.
  • Provide back up for HR Admin Assistant and HR Generalist as needed.
  • Support the Senior Manager, HR with any special (ad hoc) projects for which they need assistance.
  • All other duties as needed and directed by the Senior Manager of HR.

Recruitment.

  • Support recruitment initiatives by screening applications, schedule and conduct interviews when needed.
  • Perform reference checks.
  • Support the creation of interview questions and guides, draft letters of offers.
  • Deliver individual training to onboard new administrators and managers (for example, HR documentation, HR processes, WCB forms and processes).

Training.

  • Assist in defining, communicating, and scheduling HR-related training.
  • Assign HR Download training to various levels of the organization.
  • Perform ad hoc audits to ensure assigned training is being completed.
  • Research training opportunities to fulfill organizational requirements, identified gaps, and provide recommendations.
  • Coordinate training with external providers and Hope’s Home.

Occupational Health and Safety.

  • Create a psychologically safe work environment (resolve conflicts in respectful ways and ensure a fair resolution, provide an environment where employees feel safe and supported to share ideas, listen, learn from, and seek to understand the ideas of others).
  • Complete all required Occupational Health and Safety (OHS) training.
  • Monitor, report and resolve any safety hazards in the immediate work environment.
  • Develop the organization’s Health and Safety Program components as needed.
  • Collaborate with Service Hospitality to ensure Hope’s Home OHS Program is complete and in compliance with OHS legislation.
  • Create and deliver organizational OHS training on forms, processes and compliance as processes are initiated and/or changed.
  • Deliver individual training on OHS requirements and compliance as needed.
  • Conduct a regular audit to ensure the Health & Safety Program components are accurate and up to date.
  • Monitor to ensure OHC meetings are being conducted and review quarterly OHC meeting minutes.
  • Monitor OHS contraventions and communicate with locations on necessary actions.
  • Provide the action plan to address contraventions to the Senior Leader.
  • Review and monitor WCB claims and employee return to work plans.
  • Advise on WCB process and actions when an employee gets hurt, including when to request the Functional Abilities Form.

Qualifications.

  • Diploma in Human Resources or relevant post-secondary education in a related field and a minimum of 1 year experience in an HR administrative role or an equivalent combination of education and experience.

Skills and Abilities.

  • Strong collaborator and team player; able to establish and maintain effective and professional working relationships both internally and externally.
  • Excellent listening skills and excels in both written and verbal communication skills.
  • Strong organizational and time management skills.
  • Attention to detail
  • Effective problem solving and independent decision-making abilities.
  • Knowledge of employment and OHS legislation.
  • Intermediate computer skills in the use of word processing, spreadsheet, and database packages (i.e., MS Word, Outlook, Excel, PowerPoint, Teams, Adobe and SharePoint).
  • Maintain confidentiality of all internal matters pertaining to the organization and its operations.

Work Environment.

  • Work hours – Monday to Friday, typical business hours with some flexibility
  • Eight hours a day – 40 hours a week.
  • Travel to locations required.
  • Occasional overnight travel required.
  • Long periods of time sitting.
  • Extra hours in addition to the standard workday may be required at times.

 

Job Type: Permanent Full Time

Number of Positions Available: 1

Start Date: As soon as possible

Shifts:

  • Monday to Friday
  • Typical business hours with some flexibility

Location: Regina Provincial Team

Salary: $40,319 to $54,545/year

Application Deadline: June 18th, 2024